Interstellar Music Services

Privacy Policy
Interstellar Music Ltd

1) Who we are

Controller: Interstellar Music Ltd Company Number: 11108098 (“IML”, “we”, “us”).
Address: Interstellar Music Ltd, Wimblehurst, Church Road, Hythe, CT21 5DP, UK
Email: info@interstellarmusic.com

In some situations we act as a processor for our clients (e.g. handling client-provided repertoire or royalty data). In those cases, we process data under our client’s instructions. If your data was provided to us by one of our clients, please contact them directly to exercise your rights.

2) What data we collect

· Identity & contact: name, email, phone, role, company.

· Contract & financial data: login details, agreements, royalty statements, payment/tax information.

· Usage & technical: logs, device/browser information, IP address.

· Communications: emails, support requests, correspondence.

· Artist/works data (B2B): repertoire metadata, rights ownership info, identifiers (ISRC/ISWC).

3) How we collect it

· Directly from you (forms, email, phone, meetings).

· From our clients and partners (labels, publishers, distributors, PROs/CMOs).

· From service providers we use to deliver services.

· From publicly available sources where appropriate.

4) Why we use it & our legal bases

We use personal data to:

· Provide rights and royalty management services (Contract, Legitimate interests).

· Communicate about agreements, support, and service updates (Contract, Legitimate interests).

· Comply with legal and regulatory obligations such as accounting, tax, and fraud prevention (Legal obligation).

· Maintain security, analytics, and service improvements (Legitimate interests).

· Send marketing or updates if you have given us consent (Consent).

5) Who we share data with

We only share data where necessary and under contract:

· Audio, rights and distribution platforms: Disco, FUGA, Audiosalad, Curve, sync agents/consultants.

· Collecting societies/PROs: PRS, MCPS, The MLC, ASCAP, Unison.

· Hosting and infrastructure: AWS, Google Workspace.

· Professional advisers and payment processors: accountants, banks, lawyers.

· Others at your direction (e.g. to approve or deliver a deal).

6) International transfers

Where data is sent outside the UK/EEA, we use safeguards such as the UK Addendum to the EU Standard Contractual Clauses and supplementary measures where required.

EU representative: At present, we do not appoint an EU representative under Article 27 GDPR because our services are primarily B2B, processing is limited and occasional in relation to EU individuals, and does not involve large-scale special category data. If this changes, we will update this policy and appoint a representative.

7) Retention

We keep personal data for as long as necessary:

· For our contractual relationship.

· For 7 years where required for accounting or tax purposes.

· Longer if needed to resolve disputes, audits, or legal obligations.

8) Your rights

Under UK GDPR you can request:

· Access to your data.

· Correction of inaccurate data.

· Erasure (the “right to be forgotten”).

· Restriction or objection to processing.

· Portability of your data.

· Withdrawal of consent (for marketing).

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).
To exercise your rights, email info@interstellarmusic.com.

9) Cookies & analytics

We use essential cookies to run the site. If we use non-essential cookies (such as analytics or marketing), we will request your consent through a cookie banner and provide settings to manage preferences.

10) Security

We use appropriate technical and organisational measures to protect personal data, including encryption in transit, access controls, monitoring, and backups. No system is completely secure, but we work to protect your information.